“STAEDTLER SECONDARY SCHOOL ARTISTS OF THE YEAR COMPETITION” PROMOTION 2025

TERMS AND CONDITIONS 

1.     Information on how to enter and the prizes form part of these Terms and Conditions. Participation in this promotion is deemed acceptance of these Terms and Conditions.

2.     Entry is only open to Australian residents who are either:

a.     currently enrolled in an Eligible Secondary School in Australia in years 7 to 12; or

b.     officially registered as homeschooled in Australia in years 7 to 12.

For the removal of doubt, both public school students and private school students are eligible to enter the promotion so long as their school is an officially recognised secondary education level school that is registered with the Department of Education in their relevant State and they receive an invitation from the Promoter inviting them and their students to enter this promotion (“Eligible Secondary School”).

3.     Entrants under 18 years of age must have parental/guardian approval to enter and further, the parent/guardian of the entrant must read and consent to these Conditions of Entry. Parents/guardians may be required by the Promoter to enter into a further agreement as evidence of consent to the minor entering this Promotion.

4.     Employees (and their immediate families) of the Promoter and agencies associated with this promotion are ineligible to enter. Immediate family means any of the following: spouse, ex-spouse, de-facto spouse, child or step-child (whether natural or by adoption), parent, step-parent, grandparent, step-grandparent, uncle, aunt, niece, nephew, brother, sister, step-brother, step-sister or 1st cousin.

Promotional Period

5.     Promotion commences on 12/05/2025 and final entries close at 11:59pm AEST on 19/06/2025, however, entries into the Weekly Draw Component (defined below) close at 11:59pm AEST on 09/06/2025 (collectively referred to as the “Promotional Period”).

6.     There are four (4) components to this promotion as below:

i.               The weekly draw component outlined in clauses 11, 16-18 (“Weekly Draw Component”);

ii.               The people’s choice component outlined in clauses 10, 19-29 (“People’s Choice Component”);

iii.             The STAEDTLER choice component outlined in clauses 30-33 (“STAEDTLER Artist of the Year Judges Choice Component”); and

iv.             The school prize pack component outlined in clauses 34-39 (“STAEDTLER School Prize Pack Component”).

Entry Instructions

7.      To be eligible to enter the promotion, students must create a piece of artwork that they are proud of and take a photograph of that artwork (“Photograph”). For the removal of doubt, the artwork created by the student can be a piece of artwork that was created prior to the Promotional Period, however it must be a piece of artwork created by the student themselves. The artwork submitted in the Photograph must be on paper or canvas and be produced using traditional methods such as, but not limited to, paint, pencils or pens. Digital artwork or artworks that are a direct replica of existing artworks will NOT be accepted.

8.     To enter, individuals must complete the following steps during the Promotional Period:

a.     Visit the STAEDTLER Secondary School Competition Page at http://www.staedtler.com/au/artcompetition (“Competition Page”);

b.     Upload their Photographed artwork. Uploaded files must be submitted in accordance with competition requirements and must be submitted in JPEG and PNG and not exceed 100MB file size; and then

c.     Input the requested details as prompted including the name of their school, their email address, their full name and the year in which they are enrolled; and

d.     Submit the fully completed entry form.

9.     Each entrant warrants to the Promoter that each Photograph submitted is an original creative work of the entrant that does not infringe the rights of any third party. Photograph must also comply with the provisions contained in clause 49.

10.  Upon completion of the above steps, subject to verification by the Promoter, individuals will then have their Photograph uploaded onto the Competition Page for public voting for the purposes of the People’s Choice Component. All entries (including the Photograph) will be reviewed by the Promoter for compliance with these Terms and Conditions. Entries that contain prohibited or inappropriate content or are otherwise in breach of these Terms and Conditions, as determined by the Promoter, will at the discretion of the Promoter be removed from the Competition Page. In addition, any entrant that submits such content will not be eligible to win.

11.  Valid entries received from 14/05/2025 and up to 11:59pm AEST on 09/06/2024 will also be entered into the Weekly Draw Component.

12.  The Promoter reserves the right, at any time, to verify the validity of entries and entrants (including an entrant’s identity, age, place of education and place of residence) and reserves the right, in its sole discretion, to disqualify any individual who the Promoter has reason to believe has breached any of these Terms and Conditions, tampered with the entry process or engaged in any unlawful or other improper misconduct calculated to jeopardise fair and proper conduct of the promotion. Errors and omissions may be accepted at the Promoter’s discretion. Failure by the Promoter to enforce any of its rights at any stage does not constitute a waiver of those rights. The Promoter’s legal rights to recover damages or other compensation from such an offender are reserved.

13.  Incomplete, indecipherable, unviewable or illegible entries will be deemed invalid.

14.  Multiple entries permitted, subject to the following: (a) only one (1) entry permitted per Photograph; (b) each entry must be substantially unique; and (c) each entry must be submitted separately and in accordance with entry requirements. For each of the People’s Choice Component, STAEDTLER Artist of the Year Judge’s Choice Component and STAEDTLER School Prize Pack Component, all entrants are only permitted to win one (1) prize in each component.  For the Weekly Draw Component all entrants (excluding SA) are only permitted to win one (1) prize across all Weekly Draws.  For clarity, each entry will be automatically entered in each component.

15.  The judging will take place from 23/06/2025 until 11:59pm AEST on 6/07/2025 AEST for the STAEDTLER Artist of the Year Judge’s Choice Component. Winners for People’s Choice, STAEDTLER Artist of the Year Judge’s Choice and STAEDTLER School Prize Pack Components will be published http://www.staedtler.com/au/artcompetition on Friday, 11/07/2025, and will be notified by email within five (5) business days of the judging. If a winner cannot be contacted or does not claim the prize within fourteen (14) days of notification, the Promoter reserves the right to pick a replacement winner.

Weekly Draw Component

16.  There will be four (4) weekly draws conducted for this promotion. Entries close for each draw at 11:59pm AEST on the dates specified in the table below. All draws will take place at 1:00pm AEST at Shop 1, 370 Barrenjoey Road, Newport, NSW, 2106 on the dates specified in the table below. The Promoter may draw additional reserve entries and record them in order in case an invalid entry or ineligible entrant is drawn. Undrawn entries in each draw will be entered into any subsequent Weekly Draw. Winners will be notified by email within two (2) business days of the draw and published at http://www.staedtler.com/au/artcompetition on the dates specified in the table below.  

17.  The first valid entry drawn from each Weekly Draw win a STAEDTLER Prize Pack valued at $200 RRP. The Prize Pack will contain STAEDTLER products to the value of $200 RRP. Exact STAEDTLER product will be determined by the Promoter in its absolute discretion.

18.  A draw for any unclaimed prizes may take place on 11/07/2025 at the same time and place as the original draw, subject to any directions from a regulatory authority. Winners, if any, will be notified by email and phone within two (2) business days of the draw and their names will be published at http://www.staedtler.com/au/artcompetition on 15/07/2025.

People’s Choice Component – Voting Instructions

19.  Voting is only open to Australian residents aged 11 years or over.  Employees (and their immediate families) of the Promoter and agencies associated with this promotion are ineligible to vote. Immediate family means any of the following: spouse, ex-spouse, de-facto spouse, child or step-child (whether natural or by adoption), parent, step-parent, grandparent, step-grandparent, uncle, aunt, niece, nephew, brother, sister, step-brother, step-sister or 1st cousin.

20.  Voting commences on 20/06/2025 and closes at 11:59pm AEST on 27/06/2025 (“Voting Period”).

21.  To vote, individuals must, during the Voting Period, visit the Competition Page Gallery available at https://au.competitions.staedtler.com/entry-gallery/ and click on the tick-box corresponding to the entry they determine to be the most original and creative and then click the “Vote” button on that entry.

22.  No prize will be awarded for the act of voting.

23.  The Promoter reserves the right, at any time, to verify the validity of votes and voters (including a voter’s identity, age and place of residence) and to disqualify any voter who submits a vote that is not in accordance with these Terms and Conditions or who tampers with the voting process. Errors and omissions will be accepted at the Promoter’s discretion. Failure by the Promoter to enforce any of its rights at any stage does not constitute a waiver of those rights.

24.  The Promoter reserves the right, at any time: (a) to invalidate any votes which it reasonably suspects have been submitted using false, incorrect, fraudulent or misleading information, including but not limited to personal details and contact information and/or votes that have been submitted through the use of multiple identities, email addresses or accounts and/or (b) to disqualify any entrant (or invalidate his/her entry) that the Promoter reasonably suspects has paid, bartered or offered payment or other consideration to another person in exchange for votes or has otherwise encouraged or procured any person to submit votes contrary to these Terms and Conditions. 

25.  Multiple votes permitted, subject to the following: (a) each vote must be submitted separately and in accordance with voting requirements; and (b) a maximum of one (1) vote is permitted per person per entry as determined by voters’ IP addresses. For the sake of clarity, individuals are eligible to vote for multiple entries, however, they may only vote for each entry once. Multiple votes for a single entry using the same IP address will not be permitted.

26.  The use of any automated voting software or any other mechanical or electronic means that allows an entrant to automatically vote repeatedly is prohibited and will render all votes submitted by that individual invalid.

People’s Choice Component – Determination of Winners

27.  Entries will be divided into the following two (2) categories for the purposes of the People’s Choice Component, based on the year in which the student is enrolled: Junior Category years 7-9 or Senior Category years 10-12.

28.  The best valid entry, at the end of the Voting Period, in each category, that received the highest number of valid votes will win the major prize of a STAEDTLER Prize Pack valued at $500 RRP. The Prize Pack will contain STAEDTLER products to the value of $500 RRP. Exact STAEDTLER product will be determined by the Promoter in its absolute discretion.

29.  In the event of a tie for a prize (in either category) between two (2) or more entries, the Promoter will judge each of these tied entries against each other, and the Promoter will select which tied entry will be deemed the winner of that prize. Each tied-entry will be judged based on the originality and creative merit of the Photograph submitted.

STAEDTLER Artist of the Year Judge’s Choice Component

30.  At the end of the Promotional Period, entries will be divided into the following two (2) categories for the purposes of the STAEDTLER Artist of the Year Judge’s Choice Component, based on the year in which the student is enrolled: Junior Category years 7-9 or Senior Category years 10-12.  Representatives of the Promoter will review each of the students’ Photograph entries based on originality and creative merit. The judges may select additional reserve entries which they determine to be the next best, and record them in order, in case of an invalid entry or ineligible entrant.

31.  The best valid entry from each category, as determined by the representatives of the Promoter will each win a $1,000 Prepaid Visa Gift Card.

32.  The second best valid entry from each category, as determined by the representatives of the Promoter will each win a $500 Prepaid Visa Gift Card.

33.  The third best valid entry from each category, as determined by the representatives of the Promoter will each win a $100 Prepaid Visa Gift Card and a STAEDTLER prize pack valued at up to $100 RRP.  Exact STAEDTLER products will be determined by the Promoter in its absolute discretion.

School Prize Pack Component

34.  At the end of the Promotional Period, the Promoter will review the total number of student entries submitted and the school in which they nominated at the time of entry (as their school of enrolment).

35.  The Promoter will award the school with the highest number of student entries a STAEDTLER School Prize Pack valued at $1,000 RRP.

36.  The school with the second highest number of student entries will win a STAEDTLER School Prize Pack valued at $500 RRP.

37.  The school with the third highest number of student entries will win a STAEDTLER School Prize Pack valued at $200 RRP.

38.  Exact STAEDTLER School Prize Pack will contain STAEDTLER products to be determined by the Promoter in its absolute discretion.

39.  In the event of a tie between two (2) or more schools with the same highest number of student entries, the Promoter will make contact with a teacher at each eligible school and ask them to complete a 25 words or less promotional question by email. Each entry will be individually judged based on literary and creative merit and the Promoter will award the prize to the entry they deemed to be the best.

General

40.  The People’s Choice Component, STAEDTLER Artist of the Year Judge’s Choice Component and STAEDTLER School Prize Pack Component are each a game of skill and chance plays no part in determining the winners in these components. Entries will be judged on originality and creative merit.

41.  Any ancillary costs associated with redeeming a Prepaid Visa Gift Card are not included. Any unused balance of a Prepaid Visa Gift Card will not be awarded as cash. Redemption of a Prepaid Visa Gift Card is subject to any terms and conditions of the issuer including those specified on the Prepaid Visa Gift Card

42.  If there is a dispute as to the identity of an entrant, the Promoter reserves the right, in its sole discretion, to determine the identity of the entrant.

43.  The Promoter’s decision is final and no correspondence will be entered into.

44.  Subject to the unclaimed prize draw clause, if for any reason a winner does not take a prize (or an element on the prize),  at the time stipulated by the Promoter, then the prize (or that element of the prize) will be forfeited.

45.  If any prize (or part of any prize) is unavailable, the Promoter, in its discretion, reserves the right to substitute the prize (or that part of the prize) with a prize to the equal value and/or specification, subject to any written directions from a regulatory authority.

46.  Total prize pool value for the STAEDTLER Artist of the Year Judge’s Choice, People’s Choice and STAEDTLER School Prize Pack Components is $6,100.

47.  The prize pool value for the Weekly Draw Component is $800.

48.  Prizes, or any unused portion of a prize, are not transferable or exchangeable and cannot be taken as cash, unless otherwise specified.

49.  Entrants agree that they are fully responsible for any materials they submit via the promotion including but not limited to the piece of artwork created and the Photograph, as well as comments, recordings and images (“Content”). The Promoter shall not be liable in any way for such Content to the full extent permitted by law. The Promoter may remove or decline to publish any Content without notice for any reason whatsoever. Entrants warrant and agree that:

(a)    they will not submit any Content that is unlawful or fraudulent, or that the Promoter may deem in breach of any intellectual property, privacy, publicity or other rights, defamatory, obscene, derogatory, pornographic, sexually inappropriate, violent, abusive, harassing, threatening, objectionable with respect to race, religion, origin or gender, not suitable for children aged under 13, or otherwise unsuitable for publication;

(b)    their Content shall not contain viruses or cause injury or harm to any person or entity;

(c)    they will obtain prior consent from any person or from the owner(s) of any property that appears in their Content;

(d)    the Content is the original artistic work of the entrant that does not infringe the rights of any third party;

(e)    they consent to any use of the Content which may otherwise infringe the Content creator’s/creators’ moral rights pursuant to the Copyright Act 1968 (Cth) and warrant that they have the full authority to grant these rights; and

(f)     they will comply with all applicable laws and regulations, including without limitation, those governing copyright, content, defamation, privacy, publicity and the access or use of others’ computer or communication systems.

Without limiting any other terms herein, the entrant agrees to indemnify the Promoter for any breach of the above terms.

50.  As a condition of entering this promotion, each entrant licenses and grants the Promoter, its affiliates and sub-licensees a non-exclusive, royalty-free, perpetual, worldwide, irrevocable, and sub-licensable right to use, reproduce, modify, adapt, publish and display their entry (which shall include Content) strictly for the purpose of future promotion of STAEDTLER art competitions and promotions, in any media, without compensation, restriction on use (subject to the limited purpose above), attribution or liability. For the avoidance of doubt, such entries will only be used for the aforementioned purpose for STAEDTLER AU

51.  Entrants consent to the Promoter using their name, likeness, image and/or voice in the event they are a winner (including photograph, film and/or recording of the same) in any media for an unlimited period without remuneration for the purpose of promoting this promotion (including any outcome), and promoting any future art competitions and promotions conducted by the Promoter. For the avoidance of doubt, an entrant’s name, likeness, image and/or voice will only be used for the aforementioned purpose for STAEDTLER AU.

52.  If this promotion is interfered with in any way or is not capable of being conducted as reasonably anticipated due to any reason beyond the reasonable control of the Promoter, including but not limited to technical difficulties, unauthorised intervention or fraud, the Promoter reserves the right, in its sole discretion, to the fullest extent permitted by law (a) to disqualify any entrant; or (b) subject to any written directions from a regulatory authority, to modify, suspend, terminate or cancel the promotion, as appropriate.

53.  Any cost associated with accessing the Competition Page is the entrant’s responsibility and is dependent on the Internet service provider used.

54.  Nothing in these Terms and Conditions limits, excludes or modifies or purports to limit, exclude or modify the statutory consumer guarantees as provided under the Competition and Consumer Act (Cth), as well as any other implied warranties under the ASIC Act (Cth) or similar consumer protection laws in the States and Territories of Australia (“Non-Excludable Guarantees”). Except for any liability that cannot by law be excluded, including the Non-Excludable Guarantees, the Promoter (including its respective officers, employees and agents) excludes all liability (including negligence), for any personal injury; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of the promotion.

55.  Except for any liability that cannot by law be excluded, including the Non-Excludable Guarantees, the Promoter (including its respective officers, employees and agents) is not responsible for and excludes all liability (including negligence), for any personal injury; or any loss or damage (including loss of opportunity); whether direct, indirect, special or consequential, arising in any way out of: 

(a) any technical difficulties or equipment malfunction (whether or not under the Promoter’s control);

(b) any theft, unauthorised access or third party interference;

(c) any entry or prize claim that is late, lost, altered, damaged or misdirected (whether or not after their receipt by the Promoter) due to any reason beyond the reasonable control of the Promoter;

(d) any variation in prize value to that stated in these Terms and Conditions;

(e) any tax liability incurred by a winner or entrant; or

(f) use of a prize.

56.  The Promoter collects personal information (“PI”) in order to conduct the promotion and may, for this purpose, disclose such PI to third parties, including but not limited to agents, contractors, service providers, prize suppliers and, as required, to Australian regulatory authorities. Entry is conditional on providing this PI. The Promoter will also use and handle PI as set out in its Privacy Policy, which can be viewed at https://www.staedtler.com/au/en/legal/privacy-policy/.  The Privacy Policy also contains information about how entrants may opt out, access, update or correct their PI, how entrants may complain about a breach of the Australian Privacy Principles or any other applicable law and how those complaints will be dealt with. All entries become the property of the Promoter. Unless otherwise indicated by the Promoter, the Promoter may disclose PI to entities outside of Australia (for a list of the countries, see the Promoter’s Privacy Policy), and cannot guarantee that any overseas recipient will not breach the Australian Privacy Principles.  By entering the promotion entrants consent to the overseas transfer on these terms as permitted by the Australian Privacy Principles and agree that the Promoter is not liable in this regard.

57.  The Promoter is STAEDTLER (Pacific) Pty Ltd (ABN 24 000 023 692) of Level 3, 18 Aquatic Drive, Frenchs Forest NSW 2086.2